Finance and Systems officer

  • Temporary
  • Belfast
  • Salary: £15.78

Website staffingni Bluestones Staffing

Bluestones staffing is working Belfast city council to recruit a Finance and Systems Officer.

Location: Belfast

Duration:  Temporary

Salary: £15.78

Main purpose of job

 

To be responsible to the Programme Manager for all financial aspects relating to the effective delivery of the PEACE IV Programme, financed through EU and managed by the Special EU Programmes Body (SEUPB).

 

To be responsible for approving the disbursement of Programme and Business Plan expenses, including the collation and analysis of financial information and the preparation of financial reports and audits in accordance with SEUPB guidelines, and council’s corporate, departmental and unit policies and procedures.

 

To establish and maintain documentation templates, filing systems and procedures which are compliant with regulatory requirements and demonstrate good practice in EU funding administration.

 

To be responsible for interpreting and managing information such as: producing financial reports, analysing financial data, reconciling financial data and monitoring systems, auditing and verification of claims processes for Peace IV funded projects.

 

To ensure compliance of financial operations of the programme, certifying that they are compliant with all regulatory requirements and Council financial procedures and policy.

 

To keep under review new developments in Financial Management and Management Accounting.

 

To provide advice, guidance and training in respect of financial compliance requirements for ERDF grant funded projects.

Summary of responsibilities and personal duties

 

1.           Produce accounts and reports for the Programme Manager on a monthly basis and also as may be required on an ad hoc basis, for stakeholders or interested parties, with information on project expenditure and payments, business plan expenditure, payments and variances and other management accounting information.

 

2.           Produce reports and accounts for all interested parties including SEUPB, contributing to their respective audit requirements.

 

3.           Provide advice and guidance on requirements and improvements, and the maintenance of claims files, ensuring the dissemination of relevant financial information and practices to all staff and relevant parties.

 

4.           Assist with the management of programme expenditure, collating information on potential and actual irregularities, record and report them as required by SEUPB and make recommendations on appropriate action, prepare and implement internal audit procedures and undertake analysis of projects annual accounts and take appropriate follow-up action as necessary.

 

5.           Collate all paperwork relating to expenditure in the period, ensuring accurate completion of systems that detail all expenditure claimed and reconcile to actual expenditure.

 

6.          Responsible for the development and maintenance of monitoring and evaluation systems for Peace IV funded projects and facilitate the capturing of monitoring and evaluation data.

 

7.           Accountable for ensuring compliance with EU programme regulations, including appraisal, management and control of finances and requisite audit checks and overseeing the regular monitoring of Grant Aid Expenditure to ensure that the organisation manages potential risks and accountability of funded projects.

 

8.           Advise and assist the Programme Manager on issues relating to procurement     and potential risk in relation to ineligible expenditure.

 

9.          Collaborate with the council’s Audit Governance and Risk Services (AGRS) section regarding the council’s risk management strategy in relation to identifying, evaluating and the management of key risks on Peace IV funded projects.

 

10.       Responsible for the development and maintenance of a risk register and supporting risk action plans for Peace IV programme and associated projects.

 

11.       Facilitating the successful delivery, implementation and administration of finance for funded projects, in accordance with the council and SEUPB policies and procedures.

 

12.       Ongoing assessment of project financial management procedures and practices by means of system reviews and audit checks on awarded projects and to co-ordinate financial policy responses with regards to projects and disseminate to all relevant bodies.

 

13.        Conduct analysis of spend forecasts in relation to operational and financial activities, focusing on project activities, the budget and project expenditure.

 

14.        Responsible for the monitoring of the programmes annual accounts, projects’ budgets, authorise payments and oversee the preparation of financial reports, which satisfy all council procedures and comply with the financial standards set by the SEUPB.

 

15.        Timely and effective processing of progress reports and claims for payment and dealing with queries regarding project expenditure and project activity.

 

16.        Systematic review and monitoring of project portfolio and analysis of project operational and budgetary variations, unpaid and queried items of claimed expenditure and making detailed recommendations.

 

17.        Responsible for the management of the Monitoring and Verification Officer, in line with corporate, departmental and unit procedures, including workload, training and development.

 

18.       Develop best practice methodologies to ensure that systems, procedures and practices are robust, transparent, and accountable and deliver ‘value for money’.

 

19.       Foster good working relationships and regular liaison with the Good Relations Unit; assisting to identify and develop key priorities which contribute to the objectives and business plan of the unit.

 

20.        Ensure inclusive working relationships and regular liaison with the Good Relations Unit and Financial Services.

 

21.        Responsible for the core function of funding administration, programme expenditure management, project management and compliance, and conducting economic appraisals and supporting community groups with financial management and accountability.

 

22.        Motivate and manage any staff, that may be assigned, to the post holder to ensure effective service delivery and to be responsible for reviewing and implementing a proper staff training and development programme.

 

23.        Participate in all induction and in-service training provided by Belfast City Council and in the induction and support of all newly appointed staff and other human resource management policies and procedures, as appropriate, including, absence management, disciplinary and grievance procedure.

 

24.        Participate as directed in the council’s recruitment and selection procedures.

 

25.        Act in accordance with the council and departmental policies and procedures including customer care, equal opportunities, health and safety, safeguarding and any pertinent legislation.

 

26.        Undertake the duties in such a way as to enhance and protect the reputation and public profile of the council.

 

27.        Undertake such other relevant duties as may from time to time be required.

 

This job description has been written at a time of significant organisational change and it will be subject to review and amendment as the demands of the role and the organisation evolve.  Therefore, the post-holder will be required to be flexible, adaptable and aware that they may be asked to perform tasks, duties and responsibilities which are not specifically detailed in the job description but which are commensurate with the role.

Employee specification

 

Date:  19 November 2021
_____________________________________________________________________

 

Department:

City and Neighbourhood Services
Post number:

1660
Section:

Good Relations Unit
Job title:

Finance and Systems Officer – PEACE IV
Grade:

SO2
_____________________________________________________________________

 

Essential criteria

 

Experience

 

Applicants must, as at the closing date for receipt of application forms, be able to demonstrate on the application form, by providing personal and specific examples, at least one year’s relevant experience in each of the following areas:

 

a)     financial management of significant capital and revenue projects and programmes including monitoring financial performance and preparation of estimates and forecasts;

b)     managing and developing financial systems and processes to meet the varying business needs of funded projects and programmes; and

c)     grant management including processing of claims, verification and monitoring, preparation of claims and liaison with external organisations and funders.

 

 

Special skills and attributes

 

Applicants must be able to demonstrate evidence of the following skills and attributes which may be tested at interview:

 

Analytical and decision making skills: the ability to analyse complex situations and take appropriate decisive action with an understanding of the possible wider corporate implications of such action.

 

Budget and resource management skills: a full knowledge of departmental budget preparation and the management and control of financial and other departmental resources

 

Communication skills: the ability to communicate effectively with a wide range of audiences, both verbally and in writing and to deliver effective presentations appropriate to the audience.

 

Customer care skills: knowledge of customer care principles and practice and an awareness of the importance of responding to the needs of both internal and external customers.

 

Partnership working skills: the ability to work with a diverse group of other managers and professionals, both internally and externally, to meet common objectives.

 

Staff management and development skills: a strong personal commitment to staff development and encouraging personal development with an understanding of current related practice together with the ability to develop, manage and evaluate effective people management policies, procedures and processes.

 

Systems and processes: the ability to review and implement systems and processes required to maintain the effective and compliant operational procedures for the directorate and to deliver up-to-date management information.

 

Technical knowledge and ICT awareness: a full understanding of the field of finance and information systems with awareness of relevant new developments.

 

Work planning and organisational skills: the ability to forward plan and effectively prioritise the work of the section.

BSNI is acting as a recruitment agency

Contact Debbie on 02895219313 for further information

 

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