Website staffingni Bluestones Staffing
BSNI is working with a leading pharma client based in East Belfast to recruit and Admin Assistant, this will be a temporary role with the opportunities of a permanent job for the right candidate.
Job Overview:
We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support and ensure efficient operation of the office.
Duties:
Manage diaries, meetings, and events efficiently.
Oversee the ordering of site equipment such as stationery.
Handle site invoices to facilitate prompt payment.
Generate routine reports and fulfill ad-hoc requests as needed.
Organize travel arrangements, including accommodation, when necessary.
Take ownership of managing your workload effectively.
Stay updated on key branch and company messages, adhering to company policies and procedures.
Adhere strictly to health and safety protocols, security procedures, and regulatory requirements.
Support disciplinary, grievance, and absence processes, ensuring confidentiality and professionalism.
Maintain site personal files securely and confidentially, in compliance with data protection regulations.
Develop site communication briefs and support communication programs to engage all branch colleagues effectively.
Requirements:
Proficiency in IT systems, especially WMS, Microsoft Word, Excel, and PowerPoint.
Strong communication skills, both verbal and written.
Excellent problem-solving abilities and persistence in query resolution.
Capacity to prioritize and organize workload effectively.
Strong numeracy and literacy skills.
Ability to work collaboratively within a team.
This position offers the opportunity to work in a dynamic office setting where your organizational skills will be valued. If you meet the requirements above, we encourage you to apply for this position.
For immediate start please contact our office or email cv via link below
Job Types: Full-time, Temp to perm
Contract length: 3 months
Pay: £11.40-£11.44 per hour
Expected hours: 40 per week
Benefits:
Company pension
Free parking
On-site parking
Schedule:
Day shift
Monday to Friday
Education:
GCSE or equivalent (preferred)
Experience:
Customer service: 1 year (preferred)
Administrative experience: 1 year (preferred)
Language:
English (preferred)
Licence/Certification:
Driving Licence (preferred)
Work Location: In person