Bluestones Staffing
BSNI are working with Belfast City Council to recruit a Business Co-Ordinator (Finance/ Procurement/ Information) – Financial. This role is temporary.
Job details:
Pay Rate: £22.64 phr
Hours per wk: 37
Duration: 12 Weeks
Target Start date: 21 July 2025
Temporary role.
Main purpose of job
To be responsible to the Finance/Procurement/information Manager for:
- Financial control, Procurement and general Business Support, Performance and Information –
across the department. This includes the day to day management and development of assigned staff and resources to ensure that the business needs of the service are met in an efficient and cost effective manner. - To assist with the preparation of the revenue and capital estimates and in ensuring that the council’s processes associated with budgetary control and the provision of comprehensive, accurate and timely financial information are implemented.
- To provide advice and guidance to senior managers and other staff on a service wide basis on financial, information systems, performance, risk management and business administration matters in liaison with Departmental and Corporate Finance as appropriate.
- To keep under review new developments in the fields of finance, procurement information system, and business administration and to make timely recommendations to management as appropriate.
- Work collaboratively to ensure effective customer focused operational delivery of all Finance, Procurement and Information functions but with specific responsibility for one of the areas below based on business need:
Summary of responsibilities and personal duties
Financial Control
1. To assist with the preparation of the revenue and capital estimates and with the monthly budget monitoring, variance explanations and end of year forecasts, ensuring that appropriate corrective action is taken as required.
2. To oversee the financial management and control of all external funding due, including coordination and review of financial agreements, service level agreements and memoranda of understanding, in liaison with the Finance Manager.
3. To assist in developing and implementing proper systems of financial and budgetary control within the service, in accordance with council’s Standing Orders, Financial Regulations and Accounting Manual policies and procedures.
4. To assist with the development, monitoring, review and updating of the departmental risk register and risk action plans in liaison with senior managers.
5. To provide assistance to internal and external auditors during the conduct of their audits as required.
Procurement
6. To assist with the provision of advice and guidance to the management team and the business units of the department on all procurement issues
7. To ensure compliance by managing the proper and efficient purchasing and payment of goods and services, including quotations and tenders, and maintaining a suitable inventory of all property.
8. To assist with the co-ordination of the annual programme of tenders to ensure value for money and business continuity.
Information Management
9. To support the development, implementation and review of operating practices, systems and procedures to deliver the department’s business needs, in accordance with council policies, procedures and strategies.
10. To assist in the maintenance of appropriate records management retention and disposal processes and ensuring compliance with FOI and GDPR data protection regulations.
11. To assist in the use, maintenance, control and development of the various information systems used within the department and to ensure the timeliness and accuracy of input data and reporting information and advising senior management on key requirements.
12. To assist with the co-ordination and production of service performance and compliance information, statistics and financial reports for committee, and management team reports, in accordance with council policies, procedures and timetables.
13. To undertake internal quality audits as required and make recommendations for improvements to the quality systems in the department.
General
14. To assist the Finance, Procurement and Information Manager with the day to day management and supervision of assigned staff to ensure that the business needs of the department are met in an efficient and cost effective manner
15. To assist the Finance, Procurement and Information Manager with the timely development of the departmental business plan, business support’s annual objectives, performance indicators and work programmes to ensure the required standards of service delivery are maintained.
16. To provide advice and guidance to senior management on all financial, information management, procurement and administrative matters.
17. To set individual and section goals/targets and identify the training and development needs of staff through the use of PDP’s and to implement agreed training and development programmes for the team.
18. To proactively work with management in the coordination and implementation of any departmental or service change management and improvement activities.
19. To represent the Finance, Procurement and Information Manager as required within their own functional area of responsibility.
20. To act in accordance with council and departmental policies and procedures including, customer care, equal opportunities and health and safety procedures.
21. To participate as directed in the council’s selection interview procedure.
22. To undertake the duties in such a way as to enhance and protect the reputation and public profile of the city council.
23. To undertake such other relevant duties as may from time to time be required.
This job description has been written at a time of significant organisational and structural change and it will be subject to review and amendments as the demands of the role and the organisation evolve. Therefore, the post holder will be required to be flexible, adaptable and aware that they may be asked to perform tasks, duties and responsibilities which are not specifically detailed in the job description but which are commensurate with the role.
Essential criteria
Applicants must, as at the closing date for receipt of applications and throughout the selection process, be a current Belfast City Council employee.
Qualifications and experience
Applicants must, as at the closing date for receipt of applications:
have a third level qualification in a relevant financial related discipline, for example, Finance, Business Studies, or an equivalent qualification and be able to demonstrate on the application form, by providing personal and specific examples, one years relevant experience in the following three areas: or
be able to demonstrate on the application form, by providing personal and specific examples, two years’ relevant experience in the following three areas:
a) contributing to the preparation of estimates and the monitoring and review of substantial budgets;
b) contributing to the management and development of systems and processes to meet the varying business needs of the organisation including financial performance data; and
c) managing and motivating members of staff including programming workloads and priorities.
Special skills and attributes
Applicants must be able to demonstrate evidence of the following special skills and attributes, which may be tested at interview:
- Technical knowledge: a full knowledge of departmental budget preparation and the management and control of financial and other departmental resources with an understanding of financial management with local government and other public bodies.
- Communication skills: the ability to communicate effectively with a wide range of audiences, both verbally and in writing and to deliver effective presentations appropriate to the audience.
- Team working and leadership skills: the ability to lead and motivate a small section of employees, agreeing and reviewing targets for individuals and for teams including allocating and prioritising work effectively whilst making a full contribution to team decision-making and achievement of objectives.
- Analysis and decision making skills: the ability to analyse complex situations and take appropriate decisive action with an understanding of the possible wider corporate implications of such action.
- Information technology skills: the ability to use finance and other relevant information systems with an awareness of new developments in these fields and the ability to review and implement systems and processes required to maintain the effective and compliant operational procedures for the directorate and to deliver up-to-date management information.
- Performance management skills: a thorough knowledge of performance management systems and procedures including performance indicators, benchmarking and quality assurance methodologies.
- Customer care skills: the ability to demonstrate a sound awareness of customer care procedures, and to respond appropriately to the needs of internal and external customers.
Short-listing criterion
In addition to the above qualifications and experience, Belfast City Council reserves the right to short-list only those applicants who, as at the closing date for receipt of applications, are able to demonstrate on the application form, by providing personal and specific examples, either two years’ or three years’ relevant experience (as detailed above) in all of the above noted areas.
For further information please contact Jessica on 02895219313 or email cv via link below
BSNI is acting as a recruitment agency.
At Bluestones Staffing, we are committed to ethical recruitment practices and fostering an inclusive workplace. We actively encourage applications from all qualified candidates, regardless of race, gender, disability, religion or belief, sexual orientation, age, or any other characteristic protected by law. We believe that diversity enriches our teams and enhances our ability to serve our clients effectively.
We ensure that our recruitment processes are fair, transparent, and free from bias, promoting equal opportunities for all applicants.