Bluestones Staffing
BSNI are working with Newry Moune and Down District Council to recruit a Administrative Assistant. This role is temporary.
Employment type
Temporary
Number of people required
1
Target start date
01 May 2026
Duration
20 Weeks
Hours per week
36
Rate
PAYE: £107.45 per day
Job location
60 Cecil St, Newry, Newry, Mourne and Down, BT35 6AU, United Kingdom
Fixed shift Monday – Friday 36hrs days 9am start based in Newry Leisure. Admin based role with focus on and will include records management, financial reporting and records, database management in and providing admin support to indoor and outdoor leisure teams.
Main Purpose of Post/Job Summary
The postholder will provide a comprehensive clerical, secretarial and reception service within the allocated work area.
Duties and Responsibilities
Carry out secretarial duties including the typing of letters; memos; reports, which may include charts, graphics, etc; production of powerpoint presentations.
Cash handling duties and associated paperwork including receipt of payments, operation of cash system and the safe keeping and lodgement of such monies in accordance with Council procedure.
Responsibility for computerised booking systems and diaries for bookings, including carrying out necessary follow up actions regarding booking requirements.
Responsible for the administration of the Time Management System, including updating of computerised and manual records.
Attend and service meetings to record proceedings and decisions taken. Compose minutes and carry out follow up actions.
Carry out administrative and clerical duties including filing, arranging meetings, processing and orders.
Responsible for the processing of invoices.
Assist with the administration of processing of accounts receivable.
Provide reception duties, operating the Council�s switchboard.
Data input to / retrieval from, maintenance and creation of databases and information management systems, as required.
Provide desktop publishing service for the production of any newssheets, flyers, etc.
Assist in the administration of PR / Communication / Marketing campaigns and events.
Maintain / retrieval from record keeping systems using databases, spreadsheets, manual filing systems, ensuring documentation dealt with is appropriately referenced and filed correctly.
Deal with the incoming / outgoing post.
Answer telephone and caller enquiries, taking messages, directing callers and providing any appropriate information to answer queries where possible.
Responsible for maintaining and updating diary/ies, setting meetings, sending out meeting notices and communicating changes etc to appropriate officers.
Assist with the preparation of reports and statistics as may be required, including the carrying out of research as directed, using information management systems, internet, or other appropriate sources.
Assist with the management of office supplies.
Participate as a team member within allocated area to assist with general improvements in systems, procedures and general service delivery, within the Council�s overall interests.
Operate, and maintain operationally, a range of office equipment to include PCs, audio equipment, photocopy, scanner, franking machine, switchboard, binder, shredder, punchers, etc.
General
Carry out duties for all jobs up to and including those in the grade / scale set for this post provided such duties are deemed to be within the area of work.
Carry out duties in compliance with the Health and Safety at Work Order 1978 (as amended); Acts of Parliament; Statutory Instruments and Regulations and other legal requirements; and all Council Policies and Procedures including Dignity at Work, Health and Safety, Attendance and all relevant Codes of Conduct.
Complete all documentation associated with the duties of the post.
Participate in staff training and development activities to ensure that knowledge, skills and competence required to fulfil the role in full are up to date.
Undertake the duties in such a way as to enhance and promote the positive reputation of Newry, Mourne and Down District Council.
Undertake all aspects of work respecting confidentiality.
By its nature the post will require flexible working to meet the needs of the service.
The list of duties / responsibilities must not be considered comprehensive nor exhaustive. They are simply a summary of the main duties / responsibilities that the post holder will be required to undertake. No Job Description can cover every issue that may arise within the post at various times and the post holder is expected to carry out other duties from time to time which are broadly consistent with those in this Job Description
For more information contact Jessica or Debbie on 02895219313.
BSNI are an acting recruitment agency.