Bluestones Staffing
BSNI are working with Belfast City Council to recruit a Administrative Assistant. This role is temporary.
Employment type
Temporary
Number of people required
1
Target start date
01 Jun 2026
Duration
9 Weeks
Hours per week
21
Mon – Wed
Rate
PAYE: £14.52 per hour
Job location
Greenbank Offices, Newry, Newry, Mourne and Down, BT34 2SL, United Kingdom
Main Purpose of Post/Job Summary
The postholder will provide a broad and comprehensive clerical, secretarial, reception and cashier service within the Environmental, Health and Building Services Directorate.
Duties and Responsibilities
Carry out secretarial duties including the typing of letters; memos; reports, which may include charts, graphics, etc, production of powerpoint presentations, and audio transcription.
Carry out administrative and clerical duties including filing, arranging meetings, processing of invoices and orders.
Provide reception duties and switchboard duties.
Cashier duties for receipt of monies for Dog Licensing and Payment of Fixed Penalties, Building Control applications, etc provide receipts, maintain a float, balance till.
Maintain a petty cash box and account.
Data input to, retrieval from and production of reports for analysis from a range of management information systems and complaints systems, (for example TEnviron, TBuild, TMS).
Maintain / retrieval from record keeping systems using databases, spreadsheets, manual filing systems, ensuring documentation dealt with is appropriately referenced and filed correctly.
Deal with the incoming / outgoing post.
Responsible for maintaining and updating diary/ies, setting meetings, sending out meeting notices and communicating changes etc to appropriate invitees.
Assist with the preparation of reports and statistics as may be required, including the carrying out of research as directed, using information management systems, internet, or other appropriate sources.
Assist with the management of office supplies.
Participate as a team member within allocated area to assist with general improvements in systems, procedures and general service delivery, within the Council�s overall interests.
Operate, and maintain a range of office equipment to include PCs, audio equipment, photocopy, scanner, franking machine, switchboard, binder, shredder, punchers, etc.
Assist in other sections of the Council as required.
General
Carry out duties for all jobs up to and including those in the grade / scale set for this post provided such duties are deemed to be within the area of work.
Carry out duties in compliance with the Health and Safety at Work Order 1978 (as amended); Acts of Parliament; Statutory Instruments and Regulations and other legal requirements; and all Council Policies and Procedures including Dignity at Work, Health and Safety, Attendance and all relevant Codes of Conduct.
Complete all documentation associated with the duties of the post.
Participate in staff training and development activities to ensure that knowledge, skills and competence required to fulfil the role in full are up to date.
Undertake the duties in such a way as to enhance and promote the positive reputation of Newry, Mourne and Down District Council.
Undertake all aspects of work respecting confidentiality.
By its nature the post will require flexible working to meet the needs of the service.
Contribute to Corporate, Departmental and Regional working groups as required.
The list of duties / responsibilities must not be considered comprehensive nor exhaustive. They are simply a summary of the main duties / responsibilities that the post holder will be required to undertake. No Job Description can cover every issue that may arise within the post at various times and the post holder is expected to carry out other duties from time to time which are broadly consistent with those in this Job Description
For more information contact Jessica or Debbie on 02895219313
BSNI are an acting recruitment agency.