Receptionist / Cashier – Scale 4 – Admin & Clerical

BSNI are working with Newry Mourne and Down District Council to recruit a Receptionist / Cashier – Scale 4 – Admin & Clerical. This role is temporary.

Number of people required
1
Target start date
05 Mar 2026
Duration
7 Weeks
Hours per week
18

Rate
PAYE: £14.52 per hour
Job location
60 Cecil St, Newry, Newry, Mourne and Down, BT35 6AU, United Kingdom

Main Purpose of Post/Job Summary
To provide a welcoming and positive first point of contact for callers at Councils Recreational Facilities,
be responsible for handling cash payments and provide efficient administrative support.
Duties and Responsibilities
1. General reception duties, including the operation of a switchboard and dealing with all enquiries
from the public/visitors to Newry Mourne and Down District Council facilities and directing all
callers appropriately.
2. Dealing with general information queries where possible and directing calls to officers or other
agencies as appropriate.
3. Responsibility for carrying out a full range of administrative duties including typing, filing, faxing,
photocopying, and using a full range of Microsoft office applications.
4. Arranging and maintaining computerised and manual filing systems.
5. Assisting in the preparation of reports regarding Newry Mourne and Down District Council facilities.
6. Cash handling duties and associated paperwork including receipt of payments, operation of cash
system and the safe keeping and lodgement of such monies in accordance with Council
procedures.
7. Day to day responsibility for computerised booking systems and diaries for bookings, including
carrying out any necessary follow up actions regarding booking requirements.

Job Description
8. Responsibility for instructing clients to seek insurance for hire of rooms/buildings, and the checking
of insurance documents.
9. Assisting with the promotion of Newry Mourne and Down District Council and ensuring the display
and upkeep of up to date promotional literature and notices related to the councils facilities.
10. Assisting with the administration of Quality Systems including document control, distribution and
receipt of suggestion forms, complaint forms, customer comments and other related
documentation.
11. Assisting with the supervision, security and housekeeping within the Reception Area and keeping a
regular check on security monitors and security alarm doors.
12. Dealing with relevant suppliers and reporting faults, complaints etc and initiating appropriate
response.
13. Providing staff cover for absences of other clerical/reception posts at Newry Mourne and Down
District Council’s facilities as and when required.
14. Working in conjunction with other staff in accordance with procedures in the event of an
emergency.
Leisure Services Receptionist / Cashier Duties and Responsibilities
15. Sorting and distribution of incoming and outgoing internal, external and electronic mail including
use of postage books, franking machines and facsimile machines.
16. Responsible for keeping a detailed and up-to-date records of Hire Equipment Stock, and Lost
Property, and for informing Management of requirements.
17. Responsible for keeping a daily check and following up of unpaid bookings and activities.
18. Working in conjunction with other staff in accordance with procedures in the event of an
emergency.
19. Maintaining records of various kinds including sales information, correspondence lists, stock
information, attendance statistics, class enrolments etc.
20. Dealing with Vending Machine Companies, reporting faults, complaints etc. and operating Cash
Floats where provided.
21. Liaising with Supervisors, Attendants, Lifeguards and Grounds Maintenance Staff, etc, to inform
necessary personnel of bookings, cancellations and/or special customer requirements, etc, for
indoor and outdoor activities/sessions.
22. Responsible for the supervision and training of student office / administration placements.
23. Responsible for informing various Groups/Clubs of cancellations and preparing relevant documents
for this.
24. Responsible for the preparation of invoice requisitions.
25. Assisting with the processing of accounts payable.
26. Assisting with the administration of Quality Systems including document control, distribution and
receipt of suggestion forms, complaint forms, customer comments, etc.
27. Ensuring in conjunction with management, the safe and tidy condition of the Reception Area Office
and associated Stores.
28. Control of admission to activities/facilities in accordance with policy and procedures.
29. Issuing safety guidelines as required to users of a variety of activities including Health Suite,
Solarium, Sports, Fitness Gymnasia, Swimming Pools, etc.
30. Responsible for the personal safekeeping of assigned safe keys at all times.
General
31. Carry out duties for all jobs up to and including those in the grade / scale set for this post provided
such duties are deemed to be within the area of work.
32. Carry out duties in compliance with the Health and Safety at Work Order 1978 (as amended); Acts
of Parliament; Statutory Instruments and Regulations and other legal requirements; and all Council
Policies and Procedures including Dignity at Work, Health and Safety, Attendance and all relevant
Codes of Conduct.
33. Complete all documentation associated with the duties of the post.
34. Participate in staff training and development activities to ensure that knowledge, skills and
competence required to fulfil the role in full are up to date.
35. Undertake the duties in such a way as to enhance and promote the positive reputation of Newry,
Mourne and Down District Council.
36. Undertake all aspects of work respecting confidentiality.
37. By its nature the post will require flexible working to meet the needs of the service.
38. Contribute to Corporate, Departmental and Regional working groups as required.
The list of duties / responsibilities must not be considered comprehensive nor exhaustive. They are
simply a summary of the main duties / responsibilities that the post holder will be required to undertake.
No Job Description can cover every issue that may arise within the post at various times and the post
holder is expected to carry out other duties from time to time which are broadly consistent with those in
this Job Description

For more information contact Jessica or Debbie on 02895219313

BSNI are an acting recruitment agency.