Technical Assistant

BSNI are working with Belfast City Council to recruit a Technical Assistant. This role is temporary.

Employment type
Temporary
Number of people required
1
Target start date
06 Jul 2026
Duration
12 Weeks

Hours per week
37

Rate
PAYE: £15.82 per hour

Job location
Duncrue Industrial Estate, 31-51 Duncrue Road, Belfast, BT3 9BP, United Kingdom

Main purpose of job

The post-holder will report to the relevant Officers and be responsible for:

Supporting the co-ordination of Safety and Compliance unit activities and working closely with the wider unit team to deliver service, departmental and corporate objectives.

Co-ordinating all data associated with an integrated records management system, for the updating of relevant computer applications and registers, and for the production of reports to assist with the expeditious management of the section.

Assisting with the input of condition survey and compliance data to property database and production of management reports as required, including maintenance of the property database.

Co-ordinating effective responses to requests for information on quality, compliance and condition issues using relevant software.

Assisting with the production of general documentation linked to the procurement process, raising purchase orders, liaising with quantity surveyors, and implementing the administrative practices and procedures as modified from time to time, to satisfy the requirements of customers and clients.
Assisting as required in all other areas of the unit�s work.

Summary of responsibilities and personal duties

Carry out all assigned duties to ensure optimal performance and the achievement of the unit�s financial and operational targets.

Assist with the setting up, updating, control, maintenance, and use of an integrated records management system incorporating (but not limited to) a condition survey database, planned maintenance programme, building logbooks, a CAD document depository and a compliance database including the input of data and management of files, both electronic and hard copy.

Regularly update information systems with incoming data, certificates, service reports, contractor�s reports, and other details in a timely and efficient manner.

Assist in the co-ordination, control, storage, management, receipt and issue of documentation within the section and with external sources, both electronic format and hard copy, including drawings, specifications, service records, �As installed� records, files, certificates, and correspondence.
Assist in the production and preparation of procurement documentation with relevant Officers.
Assist in the maintenance, control, and management of maintenance contract records including the raising, processing, and issue of purchase orders as directed by relevant officers.

Assist in the production of timely and accurate reports for planned maintenance, condition surveys, compliance issues, Building Log Books, CAD Management and related information as directed.

Assist in the creation and operation of appropriate administrative, monitoring and quality systems, including preparation of reports.

Provide monitoring and performance data as directed by the relevant Officer.

Use, maintain and assist in the development and control of the various information systems used within the Safety & Compliance unit as directed, to provide ad hoc reports as required and to ensure the timeliness and accuracy of all necessary input data.

Assist or provide cover for the Technical Assistant (M&E) or the Technical Assistant (Energy), and Client Support and Works Order Co-Ordinator functions, as dictated by operational demand and priorities.

Participate in working groups, project teams and other ad hoc groupings, as directed by the relevant Officer.

Participate in all induction and in-service training provided by Belfast City Council and in the induction and support of all newly appointed staff and other human resource management policies and procedures, as appropriate, including, absence management, disciplinary and grievance procedure.

Participate as directed in the Council�s recruitment and selection procedures.

Act in accordance with the council and departmental policies and procedures including customer care, equal opportunities, health and safety, safeguarding and any pertinent legislation.

Undertake the duties in such a way as to enhance and protect the reputation and public profile of the council.

Undertake such other relevant duties as may from time to time be required.

This job description has been written at a time of significant organisational change and it will be subject to review and amendment as the demands of the role and the organisation evolve.  Therefore, the post-holder will be required to be flexible, adaptable and aware that they may be asked to perform tasks, duties and responsibilities which are not specifically detailed in the job description but which are commensurate with the role.

Qualifications and experience

Applicants must, as at the closing date for receipt of application forms:

Have a minimum of 5 GCSE (Grades A-C) including English, or equivalent qualifications, and
be able to demonstrate on the application form, by providing personal and specific examples, at least one year�s relevant experience in each of the following three areas:
 

The use of IT systems, standard Microsoft Office applications, and the manipulation of spreadsheets.
The maintenance, management, and monitoring of data and record systems including the provision of reports; and
Working in a busy office environment as part of a team, using prioritisation skills to adhere to strict deadlines.
Desirable criteria

In addition to the above experience, Belfast City Council reserves the right to short-list only those applicants who, as at the closing date for receipt of application forms:

can demonstrate on the application form, by providing personal and specific examples, at least two years� relevant experience in each of the three areas detailed above.
 

Special skills and attributes

Applicants must be able to demonstrate evidence of the following skills and attributes which may be tested at interview:

Communication skills: Good written communication skills and the ability to develop high quality documentation with clarity and precision.  Good oral communication and listening skills in dealing with colleagues, line management, clients, project managers and contractors.

Information technology skills: the ability to use standard applications effectively, manipulate databases and use specialised software.

Team working and the ability to work on own initiative:the ability to work in a volatile and dynamic environment, both as part of a team and on the basis of personal initiative.

Analytical skills: an analytical approach to problem solving in a high-profile operational environment.

Customer care skills: the ability to deal with and respond to the needs of a diverse range of internal and external customers, including members of the public.

Decision making and problem-solving skills: a practical approach to problem solving with the ability to extract, analyse and report upon service information, in order to assist with decisions on operational issues.

Work planning and organisational skills: the ability to prioritise and plan work to ensure that all targets and quality standards are consistently met.

For further information contact Jessica or Debbie on 02895219313

BSNI are an acting recruitment agency.